Incomplete
The grade of "Incomplete" (IN, IP, IC) can be used, subject to the guidelines laid out below, at the discretion of the instructor when a student has not completed the required coursework due to documented, extreme, exceptional circumstances. The "IN" grade signifies that a final grade is being withheld until the required work is completed and approved. This grade option may not be applicable in all courses, such as independent studies, special-topics courses, and those with a lab/studio component.
The following steps are required for the issuing of an "IN" grade:
- Prior to the submission of grades at the end of the semester the student must discuss with the instructor whether an "IN" grade is appropriate.
- The student must complete a Request for Incomplete Grade and Contract Form, available from the Office of the Registrar.
- The student must send their completed form to the instructor of the course.
- The course instructor must sign the form and forward it to the department Chair or Director for approval.
- Upon approval from the Chair, the course instructor may record an "IN" grade for the student. (The "IN" grade may not be entered without a fully executed Incomplete Grade and Contract Form).
Students may be eligible for a grade of incomplete (IN) in cases where there is evidence that the student has completed a substantial portion of work in a course, but has been unable to take the final examination or to complete a limited amount of assigned work due near the end of the semester. Excessive absence or low grades alone cannot constitute the reason for an incomplete. Students must have completed at least 50% of assignments with a grade of "C" or better and are current on all assignments and coursework through the 11th week of a full semester or completed 75% of a summer or winter session course. Class attendance in subsequent semesters may not be required by the instructors as a condition for removal of the incomplete grade. In the case of substantial missed work due to certain other circumstances, students should consult additional resources/policies:
- Students missing work due to medical situations should consider a Health Absence from Student Health Services.
- Students deployed mid-semester should consult the FAQs and Guidelines on Deployment from the Center for Veteran Student Success.
- Students experiencing loss should consult the Bereavement Policy and consider a wellness absence from the Kean Wellness Center and consider contacting the Kean Counseling Center for support.
It is the responsibility of the student to initiate a request for a grade of incomplete by contacting the instructor of the course, discussing the reasons for the incomplete grade, and filling out the form "Conditions for an Incomplete Grade and Its Removal". The instructor of the course must receive this request prior to the submission of the grades at the end of the semester. If no such request is received or it the instructor judges the request unacceptable, an appropriate semester grade shall be submitted based upon the student's attainment of the stated goals of the course.
The instructor has discretion to decide whether the student's circumstances warrant a grade of "IN" inside of the guidelines detailed here; the instructor is not required to provide an "IN" grade.
A grade of "IN" is not a passing grade, and so courses cannot count as meeting a prerequisite until the incomplete work is satisfied.
Incomplete (IN) grades should be completed within 10 weeks of the conclusion of the semester or session. For an incomplete grade to be removed and a new grade to be assessed, students are responsible for completing their work before the date established on the Incomplete contract.
This timeline does not apply to graduating students; incomplete grades must be completed no later than two weeks after the graduation date. Example: For May degree candidates, incomplete grades must be completed no later than two weeks after the May ceremony; for January and August candidates, no later than the end of the month of graduation.
Note that instructors must extend the time (under Course Properties) that the Canvas course is to remain open in order for the student to be able to review recorded sessions and access course materials.
When the student has made up the assignments(s) or taken the examination on time, the instructor forwards a Change of Grade form for action by the program Director or Department Chairperson and the College Dean. The Dean then transmit the form to the Office of the Registrar for processing the grade change. If the student has not completed the work according to schedule, the instructor reports as the final grade for the semester the grade recorded in the fully executed contract. The final grade must be submitted to the Office of the Registrar before the degree is posted to the student's record. Once the degree has been posted, the academic record is frozen, and no changes are permitted.