Academic Probation, Dismissal, and Reinstatement
Probation
Matriculated students earning a cumulative grade point average of less than 2.0 are subject to academic probation at the end of each full academic semester (fall and spring). A cumulative grade point average that would place a student on academic probation for the third time makes the student subject to dismissal from the University.
Students will be notified via their Kean University email address of their probationary status. Students on probation are encouraged to meet with their academic advisor(s) and staff from the Office of Retention and Educational Innovation to ensure they are able to return to good academic standing in a timely manner.
Students who are on probation are considered to be in poor academic standing. If a student leaves Kean University of their own accord while on probation, they must apply for reinstatement via the University’s appeal process.
Dismissal
A cumulative grade point average that would place a student on academic probation for the third time makes the student subject to dismissal from the University.
Academic dismissal decisions are made after each academic year (after the conclusion of the spring semester). Students dismissed from the University are notified by Kean University email.
Appeals and Reinstatement
If a student is academically dismissed from Kean University, the student is entitled to appeal the dismissal and apply for reinstatement. Reinstatement applications are reviewed by the Academic Standards Committee (ASC). This committee will be composed of representatives from each College.
Appeals must be submitted via the form provided within the timeline established within the dismissal notice. Failure to adhere to this time frame can result in the ASC’s refusal to review the appeal. No in-person or verbal appeals will be accepted. All appeals will be reviewed within a reasonable time frame and the final decision will be communicated via Kean University email (except in cases where the University email has been deactivated).
Reinstatement is not available for summer terms. Students who miss the deadline for their respective semester must submit a new application for the following review cycle. Late applications will not be automatically deferred.
The ASC will recommend a student’s dismissal be upheld or that they should be reinstated with specific conditions to ensure their future success at Kean. These recommendations will be forwarded to the respective dean’s office for a final review and decision. Final decisions will be sent via Kean University email from the Dean. These decisions are final and there is no further provision for appeal during that cycle.
If a student's appeal is denied, they will have the opportunity to apply for reinstatement no earlier than two subsequent semesters following the denial notification. For example, if a student is dismissed after the spring semester and is denied reinstatement, that student would not be eligible to apply for reinstatement again until the following spring, with an anticipated start term of the following fall semester.
The appeal form will guide students through a process of self-reflection and introspection to identify the challenges they faced during their time on Academic Probation and allow the ASC to identify support services which can help the student reach their goals should reinstatement be granted.
Included with the request should be any supporting documentation which can include but is not limited to proof of academic growth, in the form of taking courses at another college/university, letter(s) of recommendation, and a personal statement expressing the student’s growth, both academically and personally.
The reinstatement application will be reviewed by the Academic Standards Committee and a recommendation will be sent to the Office of the Dean as to grant or deny reinstatement. The Dean’s decision is final, and there is no further provision for appeal beyond that review.
Conditions for reinstatement may be established at the discretion of the program/department, Dean and/or ASC. Students must meet the conditions of their reinstatement in the established timeframe. Failure to do so may result in academic dismissal.
Students who have been dismissed for a second time may appeal their dismissal. If the appeal is not accepted and the student remains dismissed, there will be no further provision for reinstatement.
Also see, Reinstatement After Academic Dismissal section.